Cloud technology has transformed every industry sector, including those traditionally slow to innovate. Law firms can benefit too, particularly given how much their industry relies on digital data and document management. With a little help from web-based technologies, tasks become far less overwhelming, translating into better protection of sensitive information, enhanced employee efficiency, and greater client satisfaction.
Here are six ways the cloud helps make that possible:
#1. Simplified discovery
Law practitioners have long been accustomed to dealing with huge amounts of documentation ranging from case files to accounting records and more. Finding a way to efficiently manage and search through such information is one of the biggest operational challenges today’s law firms face. Today, most document management software designed for law firms is fully cloud-enabled, which makes your case files available no matter where you are. Not only does this greatly simplify electronic discovery, but it also helps you create a paperless office environment.
#2. Improved efficiency
Few law firms have a dedicated IT department and even if they do, they often struggle to keep up with the demands of today’s clients. Since improved efficiency directly translates into faster case resolution times, it allows you to serve more clients and boost satisfaction. In a time when legal cases still seem to take forever, that’s a tremendous value proposition to have on your side. By giving you access to computing resources on demand and enabling workforce mobility, the cloud can supercharge efficiency without the high costs.
#3. Better security
Law firms build their brands on trust that even a relatively minor data breach is enough to shut a business down. If you’re struggling to keep old systems up to date, then you’ll be leaving your practice open to serious risks and compliance failings. By migrating to the cloud, you can access resources hosted in some of the most secure places in the world. Cloud providers specializing in the legal sector provide security, compliance, and privacy by design, while also giving you full audit trails into all your communications.
#4. Easy collaboration
When you have multiple employees working on the same case, you need a way to collaborate effectively without relying on manually exchanging data across networks and devices. The cloud effectively lets you set up a location-independent workspace that employees can access at home or on the move. The ability to communicate instantly, co-author documents in real time, and collaborate across physical boundaries will boost efficiency and mobility while also improving employee morale.
#5. Reduced downtime
As companies become more dependent on modern technology, IT downtime presents one of the biggest threats to business performance. Practices that are still fully reliant on in-house IT face a constant threat of a mission-critical system going offline, thus bringing operations to a grinding halt. By shifting these operations to the cloud, you’ll be able to reduce downtime and take advantage of built-in redundancies, better disaster recovery, and unrivaled business continuity.
#6. Enhanced scalability
If your existing technology infrastructure can’t keep up with demand, it won’t be long before your practice ends up facing greatly increased case resolution times, reduced productivity, and extended periods of downtime. Without scalability, there’s also little scope for expanding into new markets or opening new branches. By giving you access to a fully distributed computing environment hosted in a remote data center, scalability becomes less of a concern. That’s because the major cloud providers aren’t likely to run out of storage space or computing power.
Enteracloud provides innovative technology solutions that support law firms and fuel growth. Call us today to schedule your free consultation.